5. Collection, storage and use of personal data
5.1 When visiting the platform
When you visit our platform, your browser automatically sends information to our platform server. This information is temporarily stored in a log file. The following information is logged without your intervention and stored until it is automatically deleted:
- name of the page or file you accessed;
- date and time of the access;
- transferred data volume;
- indication whether the request was successful;
- description of the web browser used;
- operating system used;
- page visited previously;
- provider;
- your IP address.
We process these data for the following purposes:
- to ensure smooth platform connection;
- to ensure user-friendly interaction with our platform;
- evaluation of system security and stability; and
- other administrative purposes.
The legal basis for data processing is our legitimate interest or your consent. Our legitimate interest follows from the data collection purposes listed above. Under no circumstances do we use the collected data for the purpose of drawing conclusions about you personally. In addition, we use cookies and analysis- and marketing-services when you visit our platform. Further information can be found in section 6 of this privacy policy.
5.2 When registering on the platform
If you want to register on our platform, you will need to provide registration data to log in to our portal, and we will store this data (e-mail address, password, first name, surname).
The legal basis for data processing is, with regard to the registration process, your consent, and with regard to the storage of data, our legitimate interest or your consent. Our legitimate interest lies in the guarantee of traceability regarding changes to the data stored in the system.
If the user deletes their applicant profile and there was no application, the data will be deleted immediately. Otherwise, the applicant profile data will be stored for a limited period of time from the date of the last application (see 5.3):
- In Germany, Austria, and Bulgaria: 6 months;
- In Switzerland, Serbia, UK, Singapore, Hong Kong: 12 months;
- Portugal: 5 years further to the termination of the recruitment process for the position the applicant has applied for. If legal action or an administrative procedure is initiated by public authorities, data may be conserved until the conclusion of said legal action or procedure, provided it is necessary for the company’s defense.
If the user deletes their talent profile, the data is deleted immediately. Otherwise, the talent profile data will be stored for a limited period of time from the time of the last login to the platform (see 5.4):
- In Switzerland, Germany, Austria, UK, Serbia, and Portugal: 24 months;
- In Bulgaria, Singapore, and Hong Kong: 36 months;
5.3 Applicant profile data
We store data that applicants themselves, or recruitment agencies commissioned by the applicant and on behalf of the applicant, submit in an applicant profile. We make a distinction between mandatory information (phone number, date of birth, previous employers, university/college, language and login data) and optional information (profile picture, CV, references).
The legal basis for data processing is the implementation of pre-contractual measures (preparation of the employment), our legitimate interest or your consent. Our legitimate interest lies in the protection against lawsuits (e.g. for alleged violation of applicable equal treatment laws) and the settlement of possible claims by recruitment agencies.
If an application is successful, we transfer the data to the personnel file.
If an applicant withdraws the application they have submitted, or the application is unsuccessful, or the applicant deletes their applicant profile, we will continue to store the data for a certain period of time:
- In Bulgaria, Germany, and Austria: 6 months (if the data was submitted by a recruitment agency, we will store the data for another 12 months);
- In Switzerland, UK, Serbia, Singapore,Hong Kong: 12 months;
- In Portugal 5 years further to the termination of the recruitment process for the position the applicant has applied for. If legal action or an administrative procedure is initiated by public authorities, data may be conserved until the conclusion of said legal action or procedure, provided it is necessary for the company’s defense.
If a talent who already has an applicant profile then creates a talent profile, we also transfer the data stored in the applicant profile to the talent profile.
5.4 Talent profile data
We store data that talents themselves, or recruitment agencies commissioned by the talent and on behalf of the talent, submit in a talent profile. We make a distinction between mandatory information (phone number, date of birth, previous employers, university/college, language and login data) and optional information (profile picture, CV, references).
The legal basis for data processing is your express consent.
If a user of the platform deletes their talent profile, the data is deleted immediately. Otherwise, the data will be stored for a certain period of time from the time of the last login to the platform:
- In Switzerland, Germany, Austria, UK, Serbia, Bulgaria and Portugal: 24 months;
- In Singapore and Hong Kong: 36 months;
5.5 Comments about applicants
We store any supplementary internal comments that Zuhlke adds to an applicant profile. These are notes from job interviews. These internal comments are not visible to applicants on the platform.
The legal basis for data processing is the implementation of pre-contractual measures (preparation of the employment), our legitimate interest or your consent. Our legitimate interest lies in the protection against lawsuits (e.g. for alleged violation of applicable equal treatment laws) and the settlement of possible claims by recruitment agencies.
If an application is successful, we transfer the data to the personnel file and store the data for another 12 months.
If an applicant withdraws the application they have submitted, or the application is unsuccessful, or the applicant deletes their applicant profile, we will continue to store the data for a certain period of time:
- In Germany and Austria: 6 months (if the data was submitted by a recruitment agency, we will store the data for 12 months);
- In Switzerland, Serbia, Hong Kong, Singapore, UK: 12 months;
- In Bulgaria: 36 months;
- In Portugal: 5 years further to the termination of the recruitment process for the position the applicant has applied for. If legal action or an administrative procedure is initiated by public authorities, data may be conserved until the conclusion of said legal action or procedure, provided it is necessary for the company’s defense.
If a talent who already has an applicant profile then creates a talent profile, we also transfer the data stored in the applicant profile to the talent profile. The legal basis for data processing within the scope of the GDPR is section 6 para. 1 a, your express consent.
5.6 Comments about talent
We store any supplementary internal comments that Zühlke adds to a talent profile. These are notes on conversations with the talent. These internal comments are not visible to talents on the platform.
The legal basis for data processing is, the implementation of pre-contractual measures (Job-interviews) or your express consent.
If the user deletes their talent profile, the data is deleted immediately. Otherwise, the data will be stored for a certain period of time from the time of the last login to the platform:
- In Switzerland, Germany, Austria, UK, Serbia, and Portugal: 24 months;
- In Bulgaria, Singapore, and Hong Kong: 36 months.
